Have you ever wondered about how to practice your emails in a correct way?
First of all, you must know how to differentiate between Reply, Reply All, CC, and BCC; more important you should learn how to distinguish their use.
Starting with; the REPLY option. You use Reply when you want to send your email to only one person. Yet, you must ask these questions;
-is the email addressed only to you and it is not to be shared?
-Are there other people who need to know your answer?
-Does your email have an impact on other people?
-Should the others stay on the channel?
The answer of these questions will definitely help you decide in taking the appropriate action.
Another option is, REPLY TO ALL. In this option also you should check multiple things before using it, among them;
Whether your answer will have an impact on other people
Whether other people need your answer
Whether other members of the chain would have the same question as you do
Whether your organization solicits comments from everyone on the thread
And whether the mail was not only sent to you.
Now we move to the CC (the carbon copy), it is where the receiver of your email can see the whole list of the people who received the same email as he did. Moreover, you can use this to give a group of people the same information and remove the ambiguities, by showing that this information is not only sent to the receiver of the email.
The last practice is the CCB (the blind carbon copy), which is used when you send an email to a list of recipients. However, the receivers of your email can not see who else is receiving the same email.
As a conclusion, it is certainly crucial to identify how to practice the use of your emails in an optimum manner.